Data Retention Policy

Road Guardian maintains a structured approach to data retention to ensure that information is held only for as long as necessary to fulfil operational, legal and regulatory requirements.

Data collected through the platform may include inspection records, photographic evidence, infrastructure monitoring information and communications relating to road reinstatement activities.

Retention periods are determined based on the nature of the data and the operational purpose for which it is collected.

Where data relates to statutory monitoring or inspection records, retention periods may reflect the lifecycle of road reinstatement guarantees and associated audit requirements.

Road Guardian aligns its data management practices with the principles of UK GDPR, ensuring that data is:

• Processed lawfully and transparently
• Collected for specific purposes
• Retained only for as long as necessary
• Protected through appropriate security controls

Where appropriate, secure backup and disaster recovery systems are used to ensure resilience and integrity of infrastructure data.